Finding the right office space for your business can be challenging and is one of the most important decisions you will make as a business owner. From size and layout to location, there are many factors to bear in mind when selecting office space that best meets your needs. With this in mind, we have outlined seven key points that should be taken into consideration before signing on the dotted line to ensure maximum success. Read on for all the essential information so you can make an informed decision about where to set up your new workspace!
1. Location
Choosing an office space in a prime location can make all the difference to your business. Think about what type of area you would like to be based in, whether it’s close to public transport links or there is plenty of on-street parking available for clients and staff. The cost can vary dramatically depending on the area, so it’s important to consider your budget when looking for office space. You may also want to consider the potential for expansion in the future, as it may end up being more cost-effective in the long run.
When it comes to the actual building, pay attention to the age and condition. It’s important that you feel comfortable in your work environment and that any repairs needed are taken care of prior to you moving in. An ideal location should offer convenience for both your staff and customers. The area should be safe, secure, and well-connected to the rest of the city.
2. Size and Layout
Different businesses have different requirements when it comes to the size and layout of their office space. It’s important that you take into account the number of staff, equipment, storage, and any other specific needs before signing a lease. Consider whether there is enough room for a reception area, breakout areas, or private offices for meetings. You will also need to factor in the number of desks and chairs required, as well as any other furniture that may be necessary.
It’s important to ensure that the layout works best for your team and allows them to move freely throughout the workspace. This also applies to any future expansion plans you may have, ensuring that there is enough space if your business grows in size. You can work with a commercial real estate company to find the perfect office space for your business. Companies like Jeff Tabor Group have experience in helping businesses to find the perfect office space for their needs. You can contact them to discuss your requirements and find a tailored solution for you.
Additionally, another important aspect to consider is the availability of flexible coworking spaces for part-time and full-time professionals. These spaces provide a dynamic and adaptable work environment, allowing individuals to work on their own terms. Whether you need a temporary workspace for a short period or a dedicated area to collaborate with other professionals, flexible coworking spaces offer the versatility you need. By choosing an office space that includes these options, you can cater to the evolving needs of your business and provide a productive and accommodating setting for your team.
3. Amenities
When selecting office space, look out for additional amenities that may be included in the lease, such as parking, security, cleaning, and maintenance services. These services can make a big difference to the running of your business, so it’s important to consider them in the decision-making process.
Another factor to consider is the availability of natural light, as it can help boost employee morale and productivity. If your office space doesn’t have access to natural light, then look for spaces that have plenty of windows or skylights that can let in some much-needed sunlight. Ideally, you want to find a space that caters to everything you need in one place. This could be from a range of amenities such as canteens, gyms, and shops, as well as access to other services such as laundry and childcare facilities.
4. Flexibility
Businesses often have to change their office space as they grow. To ensure you have the flexibility to do this, you should look for a lease that allows for subletting or assigning rights. This means that if your needs change, then you can quickly and easily move out of the current space without having to go through all the paperwork again.
You should also look into any extra fees that may be charged for changes or additions to the lease. These can quickly add up, so it’s important to get an understanding of what these might be in advance. It’s also worth noting that some office spaces offer short-term leases or flexible terms, which allows businesses to change their workspace as they need. This could be a great option for businesses that are just starting out, as it allows them to move quickly without having to commit to a long-term lease.
5. Cost
One of the biggest considerations when selecting office space is cost. It’s important to set a budget and stick to it, as any unexpected costs can quickly add up. When working out the total cost of office space, make sure you take into account any additional fees such as service charges, insurance or maintenance fees. You should also look into any benefits that may be included in the lease, such as access to meeting rooms or other amenities.
Be sure to also consider the cost of any additional office furniture or equipment needed for the workspace. This could include desks, chairs, computers and other office supplies. Finally, you should always read through the lease carefully before signing it. Make sure you understand exactly what’s included in the lease and look out for any hidden costs or clauses that might affect your business in the future. Doing your research and being aware of any potential costs upfront can help to save you time and money in the long run.
6. Environment
You cannot underestimate the impact of the environment inside your office. It should be a pleasant and enjoyable place to work, as this can help to improve employee morale and productivity. Customers also often take note of the environment when they visit, so it’s important to make a good impression.
You should consider things such as air quality, heating and ventilation systems, soundproofing and any potential allergens or health risks. If there are any issues with the environment that cannot be resolved, then you should look for another office space that can meet your needs. It’s also beneficial to look into the amenities of the local area, such as shops, cafes or gyms. This can help to make employees feel more comfortable and add an element of fun to their working day. Parking space should also be considered, as this can help to ease the stress of employees who have to commute from further afield.
7. Security
You wouldn’t run a business without security measures in place, and the same applies to an office space. You should look for features such as CCTV cameras and access control systems that can help to keep your premises secure. It’s also important to consider any special requirements you may have, such as fire safety systems or data protection regulations. Be sure to check with the landlord that these are in place before signing the lease.
You should also check if there is any existing insurance coverage in place and what type of coverage it includes. Knowing this information will help to give you peace of mind that your office space is as secure as possible.
The success of your business depends heavily on your office space, so it’s important to select the right one. Consider factors such as location, size, lease terms, cost and environment in order to choose an office that is suitable for your needs. Doing thorough research upfront can help you to avoid any unexpected costs or complications down the line. Once you have chosen your office space, make sure to put in place appropriate security measures such as CCTV cameras and access control systems. This will ensure that your premises are safe and secure for both employees and customers.
