A project brief is essential
Even without the extra variables that might lengthen the process, a reputable CG art production business may be overburdened with existing projects, so it may take a long time for them to assess your idea and produce an estimate. The clarifying inquiries are usually the most important aspect here. This back-and-forth communication may suck up a lot of time and push the original deadline back substantially. And that’s before you have any useful information from your counterparts, such as rates and manufacturing capacity.
As a result, the more meticulously you write the project brief before approaching any game 3D art outsourcing business, the more quickly your contractor will grasp the work. And, of course, the less clarifying questions you have to answer before getting an estimate, the better.
Now go through some important details to be aware of when dealing with a digital art contractor, whether a freelancer or a full-service business.
- The game’s brief description, genre, and basic mechanics;
- All of the graphical assets necessary for your project are listed or included in a table.
- It would be excellent to provide the resolution and/or size of each asset;
- References to art styles – to provide instances of images you’re thinking about;
- Add a level of detail references to get a more accurate estimate.
Furthermore, for 3D assets, determine the type of 3D pipeline required, create concept drawings and appropriate references, and provide the number of polygons required for the model. Send a list of all maps as well as the game engine.
If you intend to animate the model later, specify which nodes will be animated or supply the rig; if the model is only required for pre-rendering, the game engine and polygon count aren’t required.
The significance of the Non-Disclosure Agreement
Preparing a Non-Disclosure Agreement in advance helps set the ground rules for your contractor and safeguard your project’s private information. There are many NDA examples on the Internet, but the safest option is to have one prepared by a specialized attorney who is familiar with your industry’s particular.
It’s a good idea to verify your art outsourcing partner’s jurisdiction; if it’s Cyprus, you’ll probably receive the finest UK legal procedures there.
Adjustments and dedicated project management
Project management is frequently not included in the studio’s pricing. So make sure to check with your art outsourcing partner to see whether their fee includes this. The finest game art outsourcing firms also offer dedicated project management and even art direction as part of their services. Having a project manager that pays attention to your project, provides regular updates to your team, and promptly implements your input is a key aspect that may impact the entire production workflow and the work’s ultimate outcomes.
It’s also a good idea to talk about how many changes the studio can agree to make in response to your input without boosting the price of the finished piece. The total number of changes may be kept to a minimum. Knowing exactly what type of modifications the studio will make and how many of them you can expect before you start may save you time and money throughout the production stage.
Check the numbers twice
Remember to double-check all of the specifics in the asset list, as well as the sizes/resolutions and other figures in your project brief. This will assist to remove any potential errors or typos that might mislead the estimating team and lead to erroneous rates.
We hope that this little tutorial is useful to anybody contemplating hiring a game art outsourcing firm or freelancer for future projects!